Is this money
well spent?
See the quote alongside previous repairs, warranties and likely downtime. Recommendations help surface repeat work and alternatives worth considering.
Explore fleet work ordersFleet maintenance cost tracking software. Protect your profit.
Vehicle by vehicle.
Keep repair bills from quietly eroding your profit. FleetSuite connects parts, labour and supplier invoices with each vehicle’s repair history, downtime and wider lifecycle costs. Spot recurring spend, compare vehicles and suppliers, and weigh repair costs against earnings and current value—so you can make better decisions about what to repair, retain or replace.
Look beyond the incomeSame earnings.
Same earnings.
A different story underneath.
Two vans. The same hire income. One is costing more to keep on the road. See the difference before another repair eats into your return.
03 / What the vehicle earns youMake the difference
Make the difference
worth acting on.
With the other vehicle costs held equal, the extra repairs leave Van 047 with £2,280 less profit. Now the next repair comes with the context to challenge it.
Put your next pound into the right vehicle.
Same hire class · Six-month comparison
Before central overheads & taxVehicle profit
Less profit from Van 047£2,280
Same income and other costs. The difference is maintenance.
See the figures behind the comparison
| Income / cost | Van 021 | Van 047 |
|---|---|---|
| Hire income | £14,400 | £14,400 |
| Maintenance | −£1,260 | −£3,540 |
| Depreciation | −£2,100 | −£2,100 |
| Finance interest | −£480 | −£480 |
| Other vehicle operating costs | −£1,560 | −£1,560 |
| Vehicle profit | £9,000 | £6,720 |
Vehicle profit here is before central overheads and tax. Other operating costs include allocated insurance, vehicle tax and cleaning. Maintenance comprises parts, labour and separately recorded external repairs, without counting the same invoice twice. Downtime is shown separately; no hypothetical lost income has been deducted again. Finance principal repayments and any sale proceeds belong in the cashflow view.
Illustrative fleet comparison.
Vehicle repair cost trackingThe total gets
The total gets
your attention.
The detail earns it.
Open the spend and see the repair behind it. Identify repeat faults, check previous work and compare supplier charges with the time the vehicle spent off the road.
Connect the cost to recurring faultsVan 047 · Maintenance breakdown£3,540
- Parts
- £1,620
- Labour
- £1,140
- External repairs
- £780
Recurring repair detected
Steering vibration.
Back in the workshop.
Two related jobs in six months. Review the earlier repair and warranty position before approving more of the same.
Previous work linked7 days off road
Downtime adds context to the decision; it is not an extra charge in the profit calculation.
Vehicle lifecycle cost softwareThe next repair.
The next repair.
The bigger decision.
A repair bill doesn’t decide a vehicle’s future on its own. Bring the earnings, costs and market position together to judge what deserves more investment. Use our vehicle lifecycle cost worksheet to compare the wider ownership picture.
Is this money
Keep the vehicles
earning their place.
Compare spend, availability and earnings across similar vehicles. Review age, mileage and duty before treating a higher bill as a reason to replace.
Plan the work aheadMake the timing
work for you.
Weigh expected running costs and depreciation against current valuations, demand and replacement costs. Keep outstanding finance and sale preparation in the cashflow decision.
Explore connected fleet decisionsThe vehicle history.
The financial picture.One better-informed decision.
The financial picture.One better-informed decision.
Fleet maintenance spend reportingLess piecing together.
Less piecing together.
More seeing clearly.
Follow the cost from the work order to the vehicle and into your fleet view. Compare periods, vehicle classes and suppliers with the detail close to hand.
Request a demonstrationParts & labour
Bring parts used and labour recorded into the cost of the job.
Suppliers & invoices
Connect external repairs and supplier charges to the right vehicle.
History & trends
Follow recurring spend and compare like-for-like vehicles over time.
Profit & cashflow
See the operating result and funding commitments in their own context.
A clearer view of fleet costsFrom the repair bill.
From the repair bill.
To the right decision.
Part of FleetSuite’s fleet maintenance software, connected to vehicle hire, sales and the complete vehicle record.
What costs can we track against each vehicle?
Connect parts, recorded labour, external repair invoices and other maintenance charges to the vehicle and work order. Keep acquisition, finance, depreciation and wider operating costs in the lifecycle view so you can understand both spend and profitability.
Can we see recurring spend and compare suppliers?
Yes. Review costs alongside fault reports, previous work and downtime. Compare suppliers and periods with vehicle age, mileage and type of work in view, rather than judging value by the invoice total alone.
Does this include fleet parts cost management?
Parts costs stay connected to the jobs and vehicles that use them, alongside labour and external repairs. That gives you a route from the fleet total back to the individual cost, without building another spreadsheet.
Can FleetSuite help with repair or replacement decisions?
Recommendations bring repair history and projected costs together with earnings, current value and expected demand. Outstanding finance, disposal preparation and replacement funding give the decision its cashflow context.
Do we have to use external accounting software?
No. FleetSuite brings the vehicle, job and financial records together within the platform. Connections to existing software are available where you choose to use them.
See what your fleet is really earningKnow the cost.
Know the cost.
Protect the profit.
Bring the decisions you want more confidence in. We’ll show how FleetSuite connects the repair detail to the financial picture behind your fleet.
- Recurring costs and the work behind them
- Vehicle profitability, with costs in context
- Repair, retention and replacement decisions