Put workshop time to work.
Connect job cards with technician capacity, parts and vehicle priorities. Follow progress and labour against the job, so the team can deal with the hold-up while there is still time to act.
Explore fleet maintenanceFleet work order software. Keep repairs moving.
Keep costs under control.
Get vehicles back to work with fewer delays and fewer surprises on the repair bill. FleetSuite’s vehicle maintenance work order software connects job cards, approvals, parts, labour and supplier updates. Whether work happens in-house or with a repair partner, see what’s holding the job up, coordinate the next step and keep every cost connected to the vehicle.
Vehicle workshop job managementThe work changes.
The work changes.
Your control shouldn’t.
A repair rarely stops at the job title. Keep the scope, decisions and cost together as the work develops—so the next update brings clarity.
Example work order · Front brake repair · Repair partnerFigures exclude VAT
01 / Start with the whole jobA clear scope.
A clear scope.
A costed plan.
Front discs and pads are agreed with the repair partner. The parts, labour allowance and expected completion sit on one work order, visible to the workshop and fleet team.
The benefitEveryone starts from the same plan.
WO–2084 / Van 088
AgreedFront brake discs & pads
| Job detail | Cost |
|---|---|
| Front brake discsPair | £180 |
| Brake padsSet | £80 |
| Labour2 hours × £80 | £160 |
Agreed estimate
£420Parts and labour included in the agreed scope.
PartsAllocated
Repair approvalRecorded
Expected completion15:30
A defined job. An understood cost.
02 / Keep changes in the same recordThe job changes.
The job changes.
The detail stays.
Strip-down reveals a seized caliper. The extra part and labour are added to the same job, with the revised quote and repair approval recorded together. The fleet team can see the updated plan.
The benefitNo unexplained extras at the end.
WO–2084 / Van 088
Revision agreedFront brakes + replacement caliper
| Job detail | Cost |
|---|---|
| Front brake discsPair | £180 |
| Brake padsSet | £80 |
| Replacement caliperAdded to scope | £160 |
| Labour2.5 hours × £80 | £200 |
Revised estimate
£620£200 change: £160 part + £40 additional labour.
Additional partAllocated
Revised approvalRecorded
Expected completion15:30
The reason. The cost. The agreement.
03 / Close with the full pictureKnow what was done.
Know what was done.
Know what it cost.
The repair is completed and the checks are recorded. Actual labour and fitted parts are matched to the job, with the final cost added to the vehicle’s history and availability updated for the fleet team.
The benefitThe vehicle returns. The detail remains.
WO–2084 / Van 088
CompleteFront brakes + replacement caliper
| Job detail | Cost |
|---|---|
| Front brake discsFitted | £180 |
| Brake padsFitted | £80 |
| Replacement caliperFitted | £160 |
| Labour2.25 hours × £80 | £180 |
Recorded final cost
£600£620 agreed estimate · £600 final cost.
Work completedRecorded
Completion checksRecorded
Vehicle availabilityUpdated
One completed job. One complete record.
One job, from scope to sign-off.
Workshop & supplier managementYour workshop.
Your workshop.
Your repair partners.
The same control.
Work carried out elsewhere still affects your vehicles, your commitments and your costs. FleetSuite keeps it in the same operating picture.
Keep control beyond the workshop.
Bring supplier quotes, repair approvals, updates and expected completion into the work order. Keep the agreed scope and final costs close to hand, without piecing the story together afterwards.
Discuss your repair network
Costs, completion & vehicle historyEvery repair informs
Explore connected fleet decisions
Every repair informs
the next decision.
Parts, labour and supplier spend stay with the vehicle, alongside the reason for the work and its outcome. See repeat repairs and rising costs in context when deciding whether to repair, replace or defleet.
Trace the spend.From agreed scope to the recorded final cost.
Keep the evidence.Work completed, parts fitted and checks recorded.
Inform the next decision.The job becomes part of the vehicle’s lifetime cost.
Fleet work ordersThe detail behind
The detail behind
the job.
How do work orders connect to service scheduling and defects?
A work order brings the repair or maintenance work together: its scope, people, parts, progress and cost. It stays connected to the service schedule or reported vehicle defect, so the reason for the job and its effect on availability remain visible.
What happens when a repair needs additional work?
Record the finding, additional parts and labour, revised quote and repair approval against the existing work order. Your team can see how the agreed scope and expected completion have changed, with the decision retained in the job history.
Can we manage our own workshop and external suppliers together?
Yes. In-house job cards and supplier repairs share the same vehicle and cost context. Technician time, parts, supplier quotes and progress updates can be followed without creating separate histories for the same vehicle.
Can we compare estimated and actual repair costs?
Keep the agreed estimate alongside recorded parts, labour and supplier charges. Differences remain visible, helping your team understand the final cost and carry an accurate repair record into fleet reporting.
Does completing a work order update vehicle availability?
Completion and required checks feed back into the vehicle record and its availability. Any outstanding restrictions remain visible, so closing a cost record does not by itself mean a vehicle is ready to return to use.
See the detail working togetherGet more from every
Get more from every
workshop hour.
Explore how FleetSuite connects your workshop, repair partners and fleet—with the detail behind each job.
- Keep repairs and decisions on the same work order
- Understand the cost before and after the job
- Connect completion with vehicle availability