Turn availability into confirmed hires. FleetSuite connects reservations, rates, vehicle readiness and maintenance in one connected view, helping your team find capacity and protect the booking. When commitments clash, recommendations surface suitable vehicles or safe scheduling changes—keeping hire, workshop and preparation teams working to the same plan.
A full booking calendar needn’t mean a full fleet. Find a close match or rebalance vehicle allocations to create room for another hire. If you run several locations, check capacity there too.
A four-day estate hire comes in. Neither car is free for the whole period, but there’s unused capacity between their existing bookings. FleetSuite looks for a way to make it work.
Two suitable cars on site. Neither is free for all four days.
Allocate the existing two-day hire to Estate 028, a match for its requirements. That frees Estate 014 for the new four-day booking, with preparation time allowed between hires.
Estate 028 is ready Sat 08:00; back Mon 09:00 for its next hire at 14:00.
The new hire is confirmed on Estate 014. The existing customer keeps the same dates and vehicle class on Estate 028. Two bookings fit, without adding a vehicle or arranging a transfer.
£352 in additional hire charges. The same two vehicles.
Bring cars and vans into one vehicle hire booking calendar. Compare suitable options with rates, readiness and existing commitments in view—starting with the fleet on site.
Surface vehicles that meet the customer’s needs, or a close alternative worth offering. Compare class, capacity, transmission and rate before a gap in one category becomes a lost hire.
Recommend a different allocation for existing bookings to free a continuous hire period. Keep customer requirements, collection times, preparation and maintenance in the decision.
If you operate across locations, include suitable vehicles elsewhere in the search. Consider transfer time and cost alongside the booking value and the vehicle’s next commitment.
An extension, a late return or a vehicle change can affect more than one booking. Keep the knock-on effects visible and give the team suitable options before the next collection is at risk.
Yes. Keep vehicle classes, locations, rates and reservations in the same booking view, with the availability and readiness of each vehicle connected to its record.
Look for a suitable vehicle on site, a close match to offer or a better allocation of existing bookings. Keep customer requirements, agreed dates, preparation and maintenance restrictions in view. Businesses with several locations can also consider a vehicle transfer.
No. A single branch can coordinate bookings, preparation and maintenance from the same availability picture. Businesses with several locations can also consider vehicles and transfer windows across their fleet.
Service commitments, defects, restrictions and preparation feed into the vehicle’s availability. Keep the booking plan connected to service scheduling and vehicle defect management, so a free diary slot is not treated as proof that a vehicle is ready.
The booking and vehicle record carry through to preparation, collection and return. Keep the handover and condition evidence connected to the same hire, with the wider rental journey visible to your team.
Explore how FleetSuite connects your reservations, rates and vehicle readiness—from a single branch to a fleet across locations.