More ways to pay.
Less chasing.
Take a card payment at the counter, collect remotely or let customers pay online. Supported methods depend on your chosen PSP and configuration, with each payment kept against the right hire.
Car rental payment software. Get paid.
Keep control.
Take payments the way your business works, with every transaction connected to the hire. From card terminals and card-not-present (CNP) payments to Pay by Link, Pay by Bank and Tap to Pay, use the methods supported by your setup and chosen payment service provider (PSP). Keep deposits, pre-authorisations, invoices and outstanding balances in view, with reconciliation that cuts manual checking and helps prevent missed charges.
Every payment, in contextOne hire.
One hire.
Nothing left to chase.
A £390 hire, £90 already paid and a £500 security hold. Follow the remaining balance through payment and return, with the hire charges and deposit clearly accounted for.
Interactive example Five-day van hireP-3076 Hire charges include VAT
Hire charges£390Vehicle and agreed extras
Payments received£90Advance hire payment
Balance outstanding£300Ready to collect
The hire account
Invoice INV-3076- Van hire 5 days × £72
- £360
- Additional driver 5 days × £6
- £30
- Total hire charges
- £390
- Advance payment Matched to P-3076
- £90
- Balance payment £300 due on this hire
- Awaiting £300
£90 matched to this hire. £300 still to collect.
See what’s due. Choose how it’s paid.
Collect the remaining £300 through a payment method supported by your setup.
Paid by the customer. Matched to the hire.
The £300 balance is recorded against P-3076, leaving no hire payment to chase.
Hire settled. Deposit release requested.
£390 collected and matched. The unused £500 hold is ready to be released by the provider.
Payments, deposits & invoicingLess money admin.
Less money admin.
More control over the hire.
Give the desk and accounts team the same financial picture. Charges, payments and deposit actions stay connected as the hire changes.
More ways to pay.
Know what’s held.
Know what’s next.
Manage deposit pre-authorisations, captures, releases and refunds with the hire record in view. Keep security deposits separate from hire payments, with outstanding actions clear to the team.
Keep the charge
and payment together.
Keep invoices aligned with agreed extras and extensions, then match payments to the right hire. Reduce manual checking and spot an unpaid balance before it disappears into the next working day.
At the counter, remotely or onlineMake paying easy.
Make paying easy.
Keep the money connected.
Send vehicle rental payment links for remote balances, take a terminal payment at collection or accept Pay by Bank online. Tap to Pay can support collections away from the counter on a compatible device. Choose the options supported by your PSP and setup.
Whichever supported method you use, keep charges, receipts and deposit actions connected to the hire. Your team gets one financial picture across the different ways customers pay.
Connect payments with online bookingClarity from collection to closeThe hire changes.
The hire changes.
The figures stay connected.
Which payment methods can our business use?
Depending on your setup and selected or integrated payment service provider (PSP), options can include card-not-present (CNP) payments, card terminals, Pay by Link, Pay by Bank and Tap to Pay. Your configuration also determines the deposit pre-authorisation, capture, release and refund options available.
How are security deposits kept separate from hire payments?
Hire charges and their payments are tracked separately from the security deposit. A pre-authorisation is shown as a hold, not collected hire income. Deposit captures, releases and refunds remain connected to the hire so the team can see the current position.
What is the difference between releasing a hold and issuing a refund?
A release cancels an unused pre-authorisation. A refund returns a payment that was previously captured. FleetSuite keeps those actions distinct. Available payment methods and the time funds take to become available depend on the payment provider and customer’s bank.
Can invoices reflect extras and hire extensions?
Yes. Keep invoicing aligned with agreed charges as the hire changes, including additional days and extras. Connect those changes with the rental agreement and customer’s acceptance, then follow the resulting balance through to payment.
How does car rental payment reconciliation help the team?
Matching payments with hire charges makes it easier to identify unpaid balances and transactions needing attention. The desk and accounts team can work from the same record, reducing repeated checks between the booking, invoice and payment.
Can FleetSuite connect to our existing accounting software?
FleetSuite keeps the operational hire, invoice and payment records together. If you choose to keep an existing accounting package, explore optional software connections and integrations with our team.
Keep the money connectedMore of the picture.
More of the picture.
Less of the chasing.
See how FleetSuite brings hire payments, security deposits and invoicing into the operation—so your team can act on outstanding balances and keep the figures aligned.
- Your payment methods, connected to the hire
- Clear deposit holds, releases and refunds
- Invoicing and payment reconciliation