See what is approaching.
Dates, mileage and your maintenance rules bring due work into view early enough to plan around it. Use our maintenance schedule template to map due dates, work and completed records.
Fleet maintenance scheduling software. Plan ahead.
Protect availability.
Stay ahead of MOTs, servicing and mileage-based maintenance. FleetSuite connects due dates with bookings, parts and workshop capacity to recommend suitable maintenance windows. Resolve clashes early and combine work into fewer visits—reducing time off road while keeping required deadlines and vehicle restrictions in view.
Planned around the work ahead.
Less manual checking.Fewer missed updates.Better timed maintenance.
Built-in APIs · Connected vehicle recordsLet the data do
Let the data do
more of the admin.
Built-in API connections bring DVLA vehicle details and DVSA MOT information into FleetSuite. Your team spends less time checking websites and copying dates, with fewer opportunities for an update to be missed.
Those records feed the same plan as your service intervals, mileage and bookings. Missing information and conflicting dates are brought to your team’s attention, so effort goes where it matters.
Explore built-in integrationsExample vehicle record
Checked 08:42Van 067 Medium wheelbase
Vehicle detailsDVLA record
Identity matchedMOT expiryDVSA record
18 NovemberNext serviceYour maintenance plan
60,000 milesReady to plan from.
Vehicle information, due dates and your own service rules, connected in one place.
Mileage-based vehicle maintenancePlan for the miles ahead.
Plan for the miles ahead.
Not just the miles behind.
A vehicle can look comfortably inside its service interval today. Upcoming bookings can change that picture. FleetSuite uses expected use to highlight when the maintenance window needs to move.
Example · Van 067
The next hire changes the plan.
- Current mileage
- 58,600
- Service due at
- 60,000
miles
Adjust the example to see the service outlook change.
Mileage outlook60,400 projected
Projected mileage Service point
Recommended planService before the next long hire.
Expected use takes this vehicle 400 miles beyond its service point. Find an earlier window while the diary still has room.
Projected use is an estimate. Date-based deadlines and vehicle restrictions remain part of the plan.
Preventive vehicle maintenanceOne planned visit.
One planned visit.
Fewer interruptions.
FleetSuite brings compatible service tasks and inspections into the same maintenance window, where timing allows. Parts, workshop capacity and vehicle commitments are considered together, so the plan is ready before the vehicle arrives.
Example work package
Explore fleet maintenance Routine serviceParts prepared
Scheduled inspectionSame visit
Vehicle time off roadOne planned window
Fleet service reminders & MOT planningA reminder is useful.
A reminder is useful.
A plan is better.
See what needs a decision.
Clashes, missing records and a changing usage forecast stand out from routine work. Your team can focus on the exceptions.
Keep the plan connected.
Workshop progress and updated vehicle records feed back into availability, so hire, sales and maintenance teams are working from the same information.
Service scheduling & remindersThe practical
The practical
details.
How do the API connections reduce manual work?
DVLA vehicle details and DVSA MOT information are brought into the vehicle record through built-in connections. FleetSuite uses relevant dates alongside your own maintenance rules, reducing repeated lookups and rekeying. Information that is missing or needs checking is highlighted for your team.
Where does mileage-based scheduling get its readings?
It uses mileage recorded in FleetSuite, alongside connected mileage sources where used. Expected mileage from upcoming bookings helps forecast service needs. An odometer reading in MOT history is a reading from that test, not a live mileage feed.
Can MOT and service reminders work together?
Yes. MOT dates and service intervals sit alongside bookings and workshop availability. FleetSuite can recommend a shared maintenance window where the work and timing are compatible, keeping the relevant deadlines and restrictions in view.
What happens if vehicle information is missing or out of date?
The record is flagged for attention so your team can see where a check is needed. An unavailable API result is not treated as confirmation that a vehicle is ready or that no work is due.
How does this connect to defects and repairs?
Planned maintenance and reported faults use the same vehicle history and availability context. When an issue is found, it can be followed through defect management and repair work without losing the wider maintenance plan.
More time to planPut maintenance
Put maintenance
on the front foot.
See how FleetSuite connects vehicle data, reminders and workshop planning around the way your fleet works.
- Reduce manual vehicle-data checks
- Plan servicing around dates and expected use
- Protect availability with a connected schedule